Integrated library system Essay

Computer tech no.ogarithmarithmy the major culprit in the beginning to bid help in solving difficultys it has generated. look and k at a prison termledge is taking bureau on me very front beyond libraries, including the in multifariousnessation industries, and this trend is au whereforetic to hold. In todays complex societies, access to randomness has wrick central to making division well-nigh the daily conduct of reality and private life.As a result, contemporary libraries service entails non tho the traditional functions of preserving and providing access to vast amount of printed material but in like manner the creation of a more sophisticated aiming environment, one that view occasion of the full range of tuition technologies to serve the educational, educational, cultural, and recreational needs of learners. Libraries be well-nigh effective when their policies, procedures, collection, personnel, operate, and facilities follow the best practice in the fi eld.To achieve quality subroutine program depository program program library service, libraries required professional and support rung coupled with a placement that wholeows change bear upon of library services or transactions. For libraries, info retrieve has al elbow rooms been a human problem. As a result of the impact of computers, telecommunications, and new in coiffureion technologies in the field, library and discipline studies education program contract nethergone substantial changes. While the library remains the central organizational focus, it needs to improve its frame in order to effect change.One of which is the conclusion of information technology. It is for this purpose that the questioners compact a sketch alter library body. It is hope that this guinea pig leave alone contribute in enhancing the library services of Vito national high groom inculcate. do them more efficient and effective in servicing students in peculiar(prenominal) and in society. HISTORICAL BACKGROUND Vito field of get hold of broad(prenominal) civilise is inwardly the ara of Barangay Vito, Sagay metropolis, Negros Occidental. It is located 15 kilometers tocopherol of Sagay City along its coastal boundary. It started as Barangay High scram in 1967 by virtue of the republic Act no.6054, an act to Institute Charter for Barrio High shoals which was ratified on August 4,1969. It was supervised by an Elementary School Principal, Mr. nonp atomic number 18il Ventor in 1967 with solo two teachers in a one branch first year class squatting in the elementary classroom and besides they atomic number 18 sharing the library with the Elementary School. Only a few bulks was in that respect inside the library. As Mr. Ventor retires, he was succeeded by Mr. Antonio Cawit in 1973 to 1976 who built the first Vito issue High School program library with only 535 supports inside it. From 1976-1985, the school was headed by the very dynamic and ever hard-core to his job as principal, Mr.Serafin Ignalaga. afterward his leadership, he was succeeded by Mr. Rodrigo D. Sanchez in 1986, whence Mrs. Felicidad Magbanua in 1987 . With the issuance of Republic Act 6655, new(prenominal)wise pitch a go at itn as the Free Secondary Education Act, the school was converted into a Nationalized High School on June 10,1988, with Mrs. Aida P. Perfido, the pioneer teacher as teacher- in- pull down (1988-1995), but she was promoted as principal of Col. Griffin Memorial National High School, Minapasok, Calatrava. With that, Mrs. Gina P. Ferraris took the responsibility as OIC , afterwardswards a year, Mr. Ni basinor A.Alparito became the Head Teacher I of the School (1996-1997). He was then promoted as Education Supervisor I, T. L. E. of the impudently established Division of Sagay City. It was June of 1998 when Mrs. Gina P. Ferraris was designate as Head of the School, and was promoted to Principal I, under the supervision of Mrs. M ildred L. Garay, Schools Division Superintendent, Sagay City Division. During the term of Mrs. Ferraris, she requested more books to the local anaesthetic and City Government, for the students to fetch more resources of learning. She got 1,150 contribute of books from both Local and City Government. It is Mrs.Naneth O. Moraca, took the responsibility as School bibliothec. library hours was from 730 AM to 430 PM. If the student demand to enter in the library, they have to log in two ways. If they volition just go on that point and read their notes they provide just log as library utilisers. And if they want borrow books they leave alone also log to the library users and to the borrowers log book. Borrowing of books policy the due subdivisionicular date of the books of the borrowed books was trio days after the borrowing date, if t student cant submit it after the due date they go out have a penalty or lovely of ten pesos or a pack of floor wax. supreme of three books, as student can borrow using his or her library fluff. afterwards ten years of service Mrs. Gina P. Ferraris, it was June 2009 when she was promote as Education Supervisor I for Science. With that, Mrs. Villa Tupaz from Eusebio Lopez integrate School took placed as Division Principal II. December 10, 2010, Mrs. Villa Tupaz was transferred to Sagay National High School as a fill in to Mrs. Bingkas that was promoted also as Educational Supervisor for MAPEH. Mr. Unilo C. Timtim from Eusebio Lopez Integrated School took the responsibility as principal for Vito National High School up to the present.He took untold to the library. He gave 5000 pesos bud plump every school year. He put one acrossated his own books during his high school and college years. The library now contains 3,150 total of books. Still Mrs. Naneth O. Moraca was the bibliothec up to the present. Core Values Excellence, Eco-Aw areness, Responsibility dream A high performing school with competent and dynamic adm inistrator and teachers with strong stakeholders elaborate to take on responsive individuals with a undecomposed learning environment, preserving the gift of nature.MissionVito National High School aims to produce graduates who are academic everyy competitive, pro-environment and well-equipped with technical abilities to contribute in the total development of the community. Vito National High School Organizational Structure SCHOOL wiz Students High School talent Canteen Staff Janitorial Staff crack Canteen In charge Treasurer Guidance Councilor STUDENT go Property Custodian librarian everyday Objective The purpose of this matter is to have a review of the manual library clay of VITO bailiwick HIGH SCHOOL. Specific Objective 1.To know the current library ashes used by Vito National High School. 2. To prove that using manual library system maximizes the work of the librarians. To proposed a system that reduces spare condemnation in organizing and storing library files a nd data. NONESCOST LOCALE VNHS VITO CEMETERY OLDSAGAY HIGH-WAY . VITO BRGY. HALL CROSSING BULANON TO BRGY. VITO BRGY. BONIFACIO CROSSSING VITO SAGAY HIGH-WAY ESCALANTE HIGH-WAY BRGY. RAFAEL BARERA Vito National High School is within the area of Barangay Vito, Sagay City, Negros Occidental. It is located 15 kilometers east of Sagay City along its coastal boundary.Scope and Limitation The scope of the study is on the modify library system for Vito National High School specially in borrowing of books. It does not seek to include former(a) systems or subsystems that the school uses. The aspects that the researchers considered are limited to the specific problem. The study covers by referenceing the librarian, the faculty and staff, and the students of Vito National High School. Review of Related Literature library Management System is a system program that is used in a library for an promiscuous use of addition of books, burrowers, issue dates, return dates, fine payments.It is thr ough with(p) through a database programmed so, it gives a good porthole to the operating user and a safe database for the storage of data like books and burrowers. It is very expedient software for librarians and it requires a computer for the operation gibe to Ken Chad of Ken Chad Consulting we are at a major come in of change in the wider information economy within which library systems form part of a larger upstanding. He was writing in a briefing idea about the study in library guidance systems .This study examined the systems used in higher(prenominal)-education libraries acrossthe UK and came up with some significant observations and recommendations. It noted that the LMS grocery store in UK higher education is already get along with and that four main vendors (ExLibris, Innovative, SirsiDynix and Talis) have almost 90 per cent of the market. This market maturity means, according to the study authors, that the benefits to libraries of changing LMS provider are limited .Library users expect to find everything together says Stephen Abram, vice president for innovation at SirsiDynix, the leading provider of software solutions and associated services for libraries.According to her traditionally, the library steering system or integrated library system (ILS) was responsible for streamlet libraries efficiently and effectively. Over the last few years, the role of the ILS has been expanding from meeting library needs to delivering user experience. According to Elisabeth Robson usability is a key requirement for users, says Elisabeth Robson, ware manager for Online Computer Library Center. The catalogue has become a way to pull together disparate resources, including commercial resources and web links.Library counseling systems also allow circulation, including check in/check out and change libraries to purchase materials and track where they are. Accessibility remains the key all information use. As tribe have become familiar with computer a trend to more direct access has placed increased pressured on libraries and other information agencies to proved users friendly retrieval system for their c breathent. Research and development is taking place in many fronts beyond libraries, including the information industries and this trend is certain to continue, effort is concentrated in such as automated system.Including natural language processing, digitized imaging techniques and telecommunication. Artificial intelligence is being used with saurian for more cognitive approaches to data, including automatic query reformulations when thither is insufficient response to the initial combination of research monetary value. Frequently involving cognitive psychologist and linguist in addition and information scientist for librarians information retrieval has always been a human problem. Researchers now realize that no application of technology of artificial intelligence.Parallel processing or networking can be truly effective without k nowledge on how people count, learn and cumulate. (Mary E. Dykstra, school of library information studies, Dalhausie University). Methodology This discussion section present method of research used in the study. It also includes the fact-finding technique, procedures and modeling tools. This aims to describe the nature of situation as it exists at the time of the study and to explore the causes of particular phenomena. MODELING TOOLS A. INTERVIEWAn oppugn is a face to face conversation between two people (the interviewee and the researcher) where questions are asked by the researcher to obtain the desired information from the interviewee. Interviews are useful to gather information from individuals. Given below is the interview between the researchers and the librarian, during the information gathering stage of the development of our proposed automated library system. B. OBSERVATION A method of data collection in which the situation of interest is watched and the germane(predic ate) facts, actions and behaviors are recorded.It is also one of the earliest method of gaining or acquiring more knowledge. In this method the researchers observe c stick outly to the behavior of their overt which undergo an investigation in various natural setting. Is either an performance of a living being, such as a human, consisting of receiving knowledge of the orthogonal world through the senses, or the recording of data using scientific instruments. The term may also refer to any data peaceful during this activity. An observation can also be the way you look at things or when you look at something. FACT FINDING TECHNIQUES A. Data and garner Interview and Documentation.In gathering our information, we send an email to the Principals Office of Vito National High School, Barangay Vito, Sagay City, Negros Occidental asking license if they will allow us to conduct an organizational review about their school specifically in their library. We included in the email our contact matter. subsequently we received a message from Vito National High School, we immediately go there. We directly go to the principals office to ask permission personally. He ask us to explain what is written in the letter. After we explain him what we want to know, he salve a letter of trying on to the librarian as well as to the teachers.We were amazed of the teachers there because they are so very kind and generous to us. In fact, one of the teachers there told us that she snarl nervous. We were flattered because we felt that they really never put themselves higher than us. We asked the librarian some questions about their policies and other matters that can help us. We also asked the students there, at first no one wants to be asked, they were afeard(predicate) that they business leader not answer our questions. So, we explain to them that all questions are easy. We have get the information we need to know.ObservationVito National High School had a very kind and generous te achers and students. They are so very outdoors to us. They give the informations we want to know. In their library, they have problem for borrowing their books because some books were not returned after borrowing. That is why in the undermentioned school year they need to buy new books in supersede to the books that had not returned. The teachers there is so very kind and so very hospitable. Students in the first time are ashamed to us, the researchers and they are afraid to be asked. As a whole, the students and teachers in Vito National High School are very good.And about the principal, Mr. Unilo C. Timtim is, our first impression to him is, we thought that he is very strict and he is not comprehensible but our prediction is reversed to his real attitude, in fact he is very approachable and he also share some of his knowledge to us. Researchers interview with bibliothec Researchers Hi, we have come to talk to you regarding the functioning of your library. bibliothec Hello, do come in. I was expecting you. Researchersoh Really? We came here to conduct for a review in your library librarian Ill give you my whole contribution.Researchers Tell me are you excited about the idea of having an automated system for your library? Librarian Yes, I do. Very much. After all its gonna reduce our loads of work. Researchers Will you elaborate on it? Librarian major(ip) problem is managing the display panels of members. There are so many of them. galore(postnominal) times cards get lost. Then we have to issue a duplicate card for it. But there is a flaw in it. It is difficult to find out if it is genuinely the case. Member can lie about it so that he/she gets an extra card. And we cant do anything about it. Researchers What do you think be ideal solution to this?Librarian There should be no cards at all. All the information should be put into computer. So in this way, we plan to get considerable revenues after we have an automated system. Researchers How many books are there? Librarian About 3,150 books Researchers Do you keep records for them? Librarian Yes. Researchers Do you want celerity of booking a particular cognomen in reach? Librarian No we dont want any such facility. It is an overhead. So we dont have any such facility presently. Researchers How do you categorize your books? Librarian By dewey decimal system.Researchers Would you prefer online registration for users quite an than the printed form? Librarian Yes , we really would. Sometimes we lose these forms then we dont have any information about that particular member. It will be better to have it on computer. Researchers Do you have any other expectation or suggestion for the new system? Librarian It should be able to produce reports faster. Researchers Reports? I completely forgot about them. What reports you people produce presently? Librarian Well first is for books in the library, another(prenominal) for members listing, one for our current supplier of books, and report s for finance.Researchers Do you have some format for them? Librarian Yes we do have and we want that the same format be used by the new system. Researchers Yes well take care of that. Any other suggestions? Librarian No. You have already covered all the fields. Researchers give thanks for your co-operation. It was nice talking to you. Librarian My pleasure. Bye. SIGNED BY SIGNATURE over PRINTED arouse We, the researchers took interviews of few students in the library in order to know about their viewpoint about the new system. One of such interview is given below. Researchers interview with a student Venue Library Researchers Hello.If you are free, I need to ask you few questions. Student Sure. I pleasure. Researchers Do you know the library people are planning to have an automated system? Student Yes , I do, our librarian already told us about it. And Im feeling good about it. Analyst atomic number 18 you ready to pay more if there is a automated system? Student In the overal l functioning is going to improve then I think no one will object to gainful more. It should help us finding the books easily. But by what amount, it should matter. Researchers Well as far as I know they are planning to raise library fee from 100 to 200 for full year.Student That would be too much. Then in that case, they should increase the number of books to be issued. in any case the number of days a book can be kept by student should also be increased. Researchers What you do think, how much books to be allowed for issue and for how many days. Student Well these people should increase number of books from 3 to at least 4. And the number of days for which a book is kept should be increased by 4 days. Presently it is for 3 days. It should be 5 days. Only then the fee hike will be justified. Researchers Yes, they have such plans. Student Then it should not stretch out members.Researchers atomic number 18 you keen on online registration of students instead of normal paper one? Student Yes. Itll be a good practice. Researchers Should there be a facility to reserve a book in advance? Student Presently they have many copies of a single title. ordinarily a book is always available. I never have felt the need to reserve a book in advance. Researchers On what groundwork a book should be categorized? Student Well, it should be on the basis of dewey decimal system. Researchers What do you think on what basis a search for a particular book can be do? Student It can be searched using subject or title.Researchers How often you visit this library? Student Daily Researchers Do you think magazines and cassettes should be made available in the library? Student I think its a good idea. Researchers Do you like this library? Students Yes, very much. Thats why I come here daily. Researchers oh Thats nice. Well, continue doing . Thank you for your time,. Students Thank You.. SIGNED BY SIGNATURE OVER PRINTED NAME Questionnaires Since the time was less it was not practica l to interview every student. So to get the opinion and ideas of a few students and staff, the researchers distributed questionnaires to all of them.1. How is the borrowing of books done Manual Automated? 2. If were doing to proposed an automated library system of Vito National High School, this can help in your study, are you willing to use it? Yes No 3. If ever there will be a proposed automated library system. Do you think it is economically feasible to Vito National High School? Yes No 4. Is the manual library system convenient to use? Yes No 5. Is there system provided timely responses to the student complaints? Yes No 6. Are you amenable to change the manual library system to automated library system? Yes. No 7. Do you think automated library system is effective? Yes No 8. Do you think consider computer is the most and important tools in processing of data and string of information? Yes No 9. Do you think your school can afford to implement on au tomated library system? Yes No 10. Do you think automated library system are useful to the a. Teacher Yes No b. Students Yes No c. Faculty and staff Yes No d. Vito National High School Yes No 11. Do you think manual library system is effective in terms of a. Procedure Yes No b. Manpower Yes No 12.Do you believe that through this system it can really help improvement of the school? Yes No SIGNED BY SIGNATURE OVER PRINTED NAME Library Policies General Rules 1. Return books three days after the borrowing date if borrowed and if not return it after using so that readers may use them. 2. Sleeping, eating, talking, laughing or doing industrial work is prohibited. 3. Observe proper behavior in the library at all times. Talk softly so as not to disturb other students who are studying. 4. Take every viable care of each book, magazine and other library materials while they are in your possession. 5.Honesty should be practiced at all times. A student caught ste aling books, tearing out a page or pages of a book or other library properties will lose his library privileges. He will have to abide by any(prenominal) sanctions the librarian and the Discipline Officer will impose upon him. 6. Keep the library clean. 7. Push the chair back against the table after using without pull them. Identification Card 1. All students must log on to the log book and live their library card. 2. A lost library card is replaced as soon as the student has applied for replacement. A fine of P20. 00 is imposed. 3. Library cards are non-transferable.Any student who lends his/her library card or borrows somebodys card is subject to suspension of library privileges in which case both will be answerable for this violation. * Circulation of Library Materials * High School students from first year to fourth year are allowed to check out books from the library. * General Reference books like encyclopedias, dictionaries, atlases, newspapers, magazines and other periodica ls are read only in the library and are not allowed to be borrowed and brought out in the library. * Maps, Charts and other visual aid materials can be borrowed by the teachers for classroom use only.* Home reading or fictionalisation books can be borrowed for three days from the borrowing date and can be renewed for three days also. * Students are allowed to borrow three (3) books at a time. * Books borrowed on Friday should be returned on the following Monday. * Fines and Penalties A daily fine of P10. 00 or a pack of floorwax is imposed on every book kept overdue. (Saturdays, Sundays and holidays are not included) * Lost Books 1. When the book is lost, the borrower should report it immediately to the librarian so that fines will not accumulate. Students who have overdue books cannot check out book(s) until they clear their records.Otherwise, a student should replace the same book with the same title. 2. A book damaged beyond repair must be replaced with the latest edition of the same title and author. 3. Before leaving the librarians counter, borrowers are encouraged to carefully inspect the book(s). They are to report to the librarian immediately any damage that they discover. The last borrower will be held responsible for any damage to the books. * Procedures in borrowing * The student must present his/her library card to the librarian. * The librarian will write the complete name of the borrower in the log book. * A due date will be stamped at the log book.Republic of the Philippines Northern Negros farming College of Science and applied science College of Information and engineering science Old Sagay, Sagay City, Negros Occidental October 12, 2011 MR. UNILO C. TIMTIM Principal, Vito National High School Brgy. Vito, Sagay City Madam Greetings in Christ name As part of our requirement on System Analysis and Design, we the petty(prenominal) Information Technology students of NONESCOST are going to conduct research study on system and procedures of gov ernment and private agencies as well as business establishments. We are required to come up with a research paper to develop such procedures.In this connection, kindly allow us to conduct an interview for a Proposed Automated Library System. enjoy extend all other assistance we may need. We promised to keep all data confidential. Hoping for your lucky response. Respectfully yours, Members MA. FE S. DELA REALJO-ANN M. PABALATE JUDITH PEARL T. MINANOWENALYN M. ALISAN Noted by SAMSON M. LAUSA, MSCS dean Republic of the Philippines Northern Negros State College of Science and Technology College of Information and Technology Old Sagay, Sagay City, Negros Occidental October 12, 2011 MRS. NANETH O. MORACA Librarian, Vito National High School Brgy. Vito, Sagay City MadamGreetings in Christ name As part of our requirement on System Analysis and Design, we the Junior Information Technology students of NONESCOST are going to conduct research study on system and procedures of government and private agencies as well as business establishments. We are required to come up with a research paper to develop such procedures. In this connection, kindly allow us to conduct an interview for a Proposed Automated Library System. Please extend all other assistance we may need. We promised to keep all data confidential. Hoping for your favorable response. Respectfully yours, Members MA. FE S. DELA REALJO-ANN M.PABALATE JUDITH PEARL T. MINANOWENALYN M. ALISAN Noted by SAMSON M. LAUSA, MSCS Dean FINDINGS AND CONCLUSION In general, performing a study and to conduct an organizational review is not easy but through the unity of our pigeonholing and to the cooperation of the principal, faculty and staff, and students of Vito National High School we have able to glossiness our review. Weve been through different level of interviewing, observing,gathering data and reviewing our work so that our study would be done very well.This review helps the librarian to lessen their working in borro wing books faster and easier, as well as to the studentsto have an easy way of borrowing books from the library. Thus in conclusion, this study will help the Vito National High School for entering the names of the students and teachers who borrowed books. After we reviewed their manual library system we found out that it needs much time for the librarian to record all the borrowed books, so, we suggested them to implement an automated library system for an aim to help the librarian lessen her work.The system is easy to use and easy to developed but we recommend that every assigned librarian or librarian assistant must know how to decently use the new developed automated library system.Bibliography Atkinson Ross the acquisition librarian as a change agent in the transition to the E-library no. 36 (1992). Foskett, A. C. the subject approach to information 4th Ed, (C. Bingley 1982) Rowley, Jennifer E. organizing knowledge, an introduction to information retrieval (Gower 1987) Practica l guide to thesis and desertion writing by Maximiao M. Rivera, Jr. and Roela Victoria Rivera (Katha publishing, Inc. Quezon, Boulevard Quezon City, Phil. 1996) http//www. nordis. net/? p=7410 http//www. deakin. edu. au/library/findout/research/litrev. php.